Bristol Pre-Conservatoire
Programme Manager
Bristol Pre-Conservatoire
Vacancy: Programme Manager
We are recruiting for an enthusiastic, highly organised and experienced Manager to help take our successful evening music school into its next chapter. The Pre-Conservatoire is in its thirteenth year and meets every term time Wednesday at St Monica Trust, BS9 3UN.
Directed by Dr Jonathan James, it is a creative community that offers gifted young classical and jazz musicians, aged 12-19 from across the region, a unique opportunity to work together on their general musicianship and ensemble skills, preparing them for their next steps.
The programme manager’s key responsibilities are:
- Parent, student and tutor communication
- Co-ordination of all rehearsal and concert logistics
- Financial management
- Managing university intern
- Marketing, fundraising and planning for growth in partnership with the Artistic Director
- DBS check required
The role starts next term Weds 8th Jan 2025. The handover period (paid) will be the latter part of this term, ideally Weds 27th Nov, Weds 4th December 2024 and concert Sun 8th December. Other times outside Pre-Conservatoire hours could be arranged if necessary. Regular work hours will be 4pm – 10pm on term time Wednesday evenings, plus occasional additional meetings as required.
The rate of pay is £21 per hour.
To apply please send CV and covering letter to bristolpreconservatoire@gmail.com
Job description
Main goals:
- – To support the Artistic Director in making Bristol Pre-Conservatoire an outstanding place to study, renowned for imaginative approaches to learning
- – To co-ordinate all aspects of Bristol Pre-Conservatoire activity: administration, communication, marketing, fundraising, future planning and student safeguarding, in liaison with the AD as required.
Hours:
- – 4pm – 10pm Wednesdays during term time at St Monica Trust, BS9 3UN plus up to a further 6 hours home-based preparation and administration throughout the week as required. Max 12 hours per week during term time.
- – 1 fortnightly meeting with AD, either in person or via Zoom
- – Reduced home-based weekly hours during school holidays, depending on tasks required – invoicing/new term planning/music ordering etc etc
- – Attendance at all Pre-Con weekly meetings, each end of term concert and occasional additional performances and events as required
Key requirements:
Wednesday evenings:
- – Plan and set up rehearsal spaces and refreshments to ensure smooth running of the evening classes
- – Take and maintain register and greet students and parents as they arrive
- – Manage all logistics of the evening including purchasing of refreshments and clearing up during and after sessions
- – Be the first point of contact for students, parents and tutors throughout the evening
- – Represent Pre-Conservatoire in all interactions with St Monica Trust staff and residents
Administrative responsibilities:
- – Monitor Pre-Conservatoire email account and be able to respond promptly and efficiently to all queries throughout the week
- – Liaise with St Monica Trust staff to book spaces for rehearsals and concerts as far in advance as possible
- – Ensure provision of printed music for students at tutor’s requests
- – Manage student, parent and tutor databases and ensure Google Drive system is up to date and efficient
- – Plan and stage manage the termly concerts and related on the day rehearsals
- – Invoice parents either termly or half termly and chase payments if required
- – Process all tutor payments and other financial outgoings
- – Attend to all policy-related paperwork
- – Act as designated Safeguarding lead and ensure safeguarding practices are adhered to
- – Organise and attend any additional off-site performances or trips eg; Student’s pre- concert events at St George’s, trips to gigs within Bristol
- – Facilitate contact with external partners where possible eg: National Conservatoires, National Children’s Orchestra, St George’s, Bristol Beacon etc
Marketing and fundraising tasks:
- – Collaborate with the AD in managing social media profiles and occasional additions to the Pre-Conservatoire website
- – Collaborate with the AD to design concert programmes, e-flyers and other materials and to distribute where required
- – Carry out recruitment activity and plan audition times as and when required
- – Plan for organisational development with Director
- – Collaborate with the AD in sourcing and writing grant applications when required
The use of a car is desirable and access to a printer essential. Mileage will be paid for journeys from outside Bristol and printing costs re-imbursed where necessary.
