Finance Officer

Job Summary The Finance Officer will be responsible for supporting the Finance Manager, helping them to improve the efficiency and service for staff, users and suppliers. The role also involves ad hoc administrative tasks as directed by the Finance Manager and Management Team. Job Description SUMMARY OF KEY RESPONSIBILITIES The following is an overview of the role. It is not an exhaustive list. 1. Accounts Payable: Entering invoices, ensuring accurate coding and that each payment has been authorised in line with financial procedures. Supporting process…

Job Summary

The Finance Officer will be responsible for supporting the Finance Manager, helping them to improve the efficiency and service for staff, users and suppliers. The role also involves ad hoc administrative tasks as directed by the Finance Manager and Management Team.

Job Description

SUMMARY OF KEY RESPONSIBILITIES

The following is an overview of the role. It is not an exhaustive list.

1. Accounts Payable:

• Entering invoices, ensuring accurate coding and that each payment has been authorised in line with financial procedures.
• Supporting process around staff expenses in a similar way. Also liaising with staff helping to reconcile card statements.
• Posting sundry payments (e.g. card transactions and direct debits) as part of the bank reconciliation process.
• Helping to ensure that customer and supplier account information is maintained and kept up -to-date.
• Setting up payment runs for authorisation and processing.

2. Accounts Receivable:

• Raising sales invoices
• Updating sales ledger customer account and cashbook when income is received.
• Helping to complete sales ledger and customer account reconciliations.
• Liaise with customers regarding any queries sales invoices.

1. Monitor aged debtors and actively manage the recovery of debt, liaising with budget holders and customers, and keeping a record of communications.

3. Bank and Cash Management:

• Helping the Finance Manager to ensure timely completion and review of bank and cash reconciliations, on at least a monthly basis.
• Helping to manage the petty cash process, and ensuring that cash (and cash related assets) are safeguarded securely at all times.

4. Payroll and Pensions:

• Supporting the Finance Manager in ensuring there is an effective system to facilitate accurate and timely payments to staff, the pension provider and HMRC.
• Ensuring that transactions are posted to the ledger, and balances are reconciled as part of the monthly closedown process.

5. File and system maintenance:

• Supporting the Finance Manager in maintaining accounting schedules for balance sheet codes including accruals and prepayments and ensuring regular clearance of suspense and control accounts.

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Job Requirements

Skills and experience

• 2 or more years’ experience working in an accounts team, with experience in accounts payable/receivable primarily.
• Part qualified (Chartered or Accounting Technician)
• Experience of using ledger systems (ideally Quickbooks).
• First-class administrative skills
• Excellent file and document management skills
• Good IT skills including MS Excel, Word, Teams

Attitude and approach

• A positive outlook
• Approachable, personable and confident manner
• Problem solver
• An eye for detail plus the ability to produce accurate work when under pressure.
• High levels of personal and professional organisation, integrity, discretion, and confidentiality
• Methodical and process focused
• Flexibility to adjust to change and development
• Collaborative
• Ability to prioritise and manage time effectively to deliver tasks to competing deadlines
• Ability to work calmly under pressure in a busy environment
• Stamina and resilience
• Self-motivated