Theatr Clwyd
Company Support Assistant (PA to SLT)
Job Summary
To provide an efficient and effective PA service to the Senior Leadership Team (currently six team members). To assist the Executive Officer in providing support to the Joint CEOs with administrative tasks as required.Job Description
Contract Type – Permanent Family – Company Support Team Specialism – Company Support Hours – 37 hours per week Starting salary – £23,407 Salary Grade – OP2 Reports to – Company Support Manager
Duties and Responsibilities:
- Maintain diary management and efficient coordination of meetings and other appointments on behalf of the senior leadership team, as required.
- Maintain effective systems and processes for supporting and communicating with the senior leadership team.
- Provide support to the senior leadership team in responding to and filtering requests on their behalf.
- Ensure the senior leadership team members have all necessary papers for meetings in advance, and that any instructions/directions are obtained prior to the meetings.
- Assist with any projects, research or discreet pieces of work as required by the senior leadership team.
- Assist in preparation of presentations, reports and documents as required.
- Assist in organising routine team meetings, including setting up and providing meeting support on Microsoft teams meetings.
- Take minutes of meetings as required.
- To follow-up on any action points resulting from meetings as required.
- Assist with organising events including away days and other meetings as required.
- To arrange all necessary travel and accommodation arrangements for the senior leadership team as required.
- Maintain a high degree of confidentiality with regard to issues concerning employees, trustees and external partners. Respond positively with tact, sensitivity, and awareness to all in relation to duties undertaken.
- Providing cover for the Executive Officer as and when required.
- Any other duties relevant to the post as agreed with your Line Manager.
