Company Administrator

Job Summary

Made By Mortals are looking for a friendly, organised and diligent individual to help us with the operational aspects of our work. We’re looking for someone with extremely good communication skills and the ambition to work on projects that help improve the lives of people in our community.

Job Description

Made By Mortals are in an exciting period of growth as we begin several new projects with University research teams and healthcare partners, launch a new immersive training offer and produce Season 5 of our award-winning kids podcast, ‘Armchair Adventures.’

This work will continue to develop Made By Mortals’ rich bank of lived experience insight on a range of health care topics, and in doing so influence change in public services, educate future generations and make a real difference.

To help achieve this, we’re looking to appoint a Company Administrator who will be responsible for the operational aspects of Made By Mortals work. The role will include liaising with a diverse range of participants, contracting artists and venues, communicating with a range of stakeholders, financial administration, maintaining records and databases, fundraising support and other operational and administrative tasks.

Please note, the successful candidate must be able to work on Mondays and Thursdays.

How To Apply:

To apply for this role, please send the following documents by Friday 18th October 2024 to mailto:tess@madebymortals.org – tess@madebymortals.org stating the Job Title in the subject header. Interviews will be held on Thursday 31stOctober, 2024.

• A covering letter no more than two sides of A4 explaining:
  • What attracts you to this role;
  • Your ability to meet the criteria outlined in the person specification;
  • Your operational/administrative experience in previous employment
• A CV
• Equal Opportunities Monitoring Form
• Details of 2 References

If you would like more information or to chat informally about the role, please contact Tess at the above email address or call 0161 804 2078.

Thank you for your interest in this role!

Job Requirements

We’re looking for a friendly, organised and diligent person who:

• has excellent organisational and communication skills.
• has an open attitude and flexible approach.
• is a natural team player.
• is fun and friendly and willing to put things right over a brew…!

Experience, Knowledge & Skills:

• Experience in a company administrator role – preferably within the arts, health and care and/or events sector.
• Excellent written and verbal communication skills.
• Excellent IT skills including spreadsheets and database management.
• Organisational skills, with a good eye for detail.
• Interest and enthusiasm of Made By Mortals’ work and the people we work with.
• The ability to work independently and as part of a team.
• Ability to manage own workload and to work to deadlines
• Knowledge of and interest in the arts.

Job Responsibilities

• Chairing/taking minutes in team meetings.
• Maintaining engagement stats for workshops, events and performances.
• Invoicing, managing petty cash & receipts.
• Maintain database/CRM system of organisational contacts.
• Responding to customer enquiries.
• General admin support and maintaining effective filing systems.
• Ordering office stationary, ink, printing, postage etc.
• Admin support on funding applications.

• Booking/liaising with venues and artists.
• Supporting facilitators and participants during workshops.
• Updating weekly community group schedule.
• Co-ordinating community lunches and refreshments for workshops.
• Weekly reminder phone calls/texts to participants.
• Creating, printing and distributing schedules for participants.
• Maintaining group registers/engagement stats.
• Supporting with recruiting audiences for events.
• Admin support for Armchair Adventures, for example schools and library work.
• Admin support for research projects, training and events.