London Sinfonietta
Administration Officer
Job Summary
A fantastic opportunity to gain a wide range of experience in a central role within a high-profile arts organisation.Job Description
The London Sinfonietta is one of the world’s leading contemporary music ensembles with an ethos to constantly experiment with the art form, working with the world’s best composers, performers and artists. Formed in 1968, our commitment to making new music has seen us commission over 470 works and premiere many hundreds more. We engage with the audience as creators, performers and curators of the events we stage, and work closely with schools and communities across the UK supporting and encouraging their musical creativity.
The Administration Officer works to the Head of Finance, Head of Development and the Chief Executive & Artistic Director to ensure the smooth running of the London Sinfonietta. The role is primarily focussed on operational administration, ensuring that systems and processes for office management, finance, governance and compliance areas are efficiently maintained. The role also supports the Chief Executive in their work across concerts, recording and commissioning with some diary and meetings management. The position is key to ensuring good communication throughout the team and with external stakeholders. On occasion the role may be required to help out in other areas of the organisation, such as assisting the events teams backstage or front of house at our concerts or projects.
The role is a 21-hour, 3 day a week role, however we can be flexible in the pattern of hours/days worked, subject to consideration of the working patterns of other team members to ensure cover is maintained.
Because the role entails carrying out responsibilities on site, the working pattern will require the post-holder to be present at least 2 days a week in the office at Theatro Technis (Camden) with the 3rd day worked either from home or in the office.
Job Requirements
The Administration Officer will need to be flexible and well-organised, with meticulous attention to detail, able to field internal and external queries in a professional and timely manner, which may on occasion include working with confidential information. The ideal candidate will be used to working independently as well as within a small team and be comfortable with being able to juggle shifting priorities, willing to turn their hand to various tasks as they crop up as well as get stuck into longer-term projects for the organisation.
You’ll already have gained office administrative experience working in an arts or charity environment. Ideally you will also have gained some understanding of and a working knowledge in any of the areas of HR, Health & Safety, charity governance, data protection or compliance, and an understanding of classical music or the orchestral sector would be a bonus.
Job Responsibilities
Please see job pack for full details. The main responsibilities are:
Supporting the Chief Executive & Artistic Director
- Diary and meetings management, booking venues, travel and hotel accommodation where required
- Provide general administrative support, assisting with correspondence, compilation of reports and contracts, and recordings, touring and licensing administration
Office Administration
- Field enquiries via phone and email, dealing with post and being a point of contact for the office and IT support company
- Manage office supplies, maintain office and IT equipment, including oversight of LS’s storage unit
HR, H&S, Compliance and Governance
- Support the administration of organisational HR and H&S
- Support the administration of data protection legislation and IT security guidelines
- Provide administrative support for the Company Secretary including arranging board meetings and paperwork
